The spreadsheet works. That is the problem.
Purchase orders in a shared sheet, costs in a second one, and a stock count nobody trusts. Same workflow, in one place, with an audit trail.
- POs live in a shared spreadsheet
- Costs tracked separately from Shopify
- Nobody is sure which version is current
It works right up until it does not
Spreadsheets are excellent at holding numbers and terrible at holding process. Nothing stops two people editing the same row, and nothing records why a number changed.
- No audit trail. A quantity changed last Tuesday. By whom, and why, is not a question a spreadsheet can answer.
- It does not talk to Shopify. Receiving stock means updating the sheet and then updating Shopify, and the gap between those two is where the errors live.
- It cannot tell you what to do. A spreadsheet records decisions. It does not make suggestions, and it certainly does not warn you about a reorder date.
| Line | Cost | Ord | Recv |
|---|---|---|---|
| Waffle Throw · Oat SUP-WT-114 · Main Warehouse | $34.20 | 240 | 240 |
| Linen Tee · M SUP-LT-M · Southbank | $11.80 | 120 | 80 |
| Cream Cap SUP-CC-OS · Main Warehouse | $6.40 | 80 | 0 |
The same workflow, with the gaps closed
Stockie is not asking you to work differently. It is asking you to stop maintaining the same numbers in three places.
- Purchase orders with a lifecycle. Draft, ordered, partially received, completed, closed. The list tells you what is outstanding without anyone maintaining it.
- Receiving writes to Shopify. Mark stock received and the quantities go into Shopify inventory as part of the same action, not as a second job.
- Every change is attributed. The order timeline records which staff member did what, so the question of who changed a quantity has an answer.
- Bring your files with you. Import purchase orders, suppliers, supplier SKUs and stock levels from CSV, so you are not re-keying history.
Common questions
Can we import what we already have?
Yes. Suppliers, supplier SKUs, purchase orders, min/max levels and reorder settings all import from CSV, and imports are validated before anything is written. For a large migration, send us the files and we will run it.
Can we still export to a spreadsheet?
Yes, everywhere. Every report and most lists export as CSV or XLSX. Getting your data out easily is not a feature we are going to make hard.
Will our team have to learn something completely new?
It is a Shopify admin app, so it looks and behaves like the rest of Shopify. The concepts are the ones you already use — purchase orders, suppliers, receiving, counts — rather than a new vocabulary.
What you would actually use
Purchase orders
Unlimited POs in your supplier's currency, with per-line tax, custom lines and a full draft to closed lifecycle.
Pro PlusReceiving
Receive in full or part, scan barcodes as stock comes off the pallet, and push the quantities straight into Shopify.
Pro PlusAdjustments
Damage, shrinkage, donations and returns, recorded with a reason, a staff member and notes, then synced to Shopify.
Pro PlusDocuments & payments
Payment tracking, supplier invoices, attachments, comments and a timeline that names who did what.
Pro PlusSound like your store?
Install Stockie and run it against your own catalogue for a fortnight. If it does not fit, uninstalling costs nothing.