The paperwork that comes with buying
Payment tracking, supplier invoices, attachments, comments and a timeline that names who did what.
What is owed, and what has been paid
Purchasing does not end when the stock arrives. Someone still has to know which invoices are outstanding, and that question tends to live in a separate spreadsheet.
- Paid, partially paid, unpaid. Payment status is derived from the order totals, the invoices against it and the payments recorded, rather than being a flag someone has to remember to set.
- Record part payments. Deposits and staged payments are recorded against the order, and the balance reflects them.
- Historical orders stay honest. Orders imported from another system are marked untracked rather than pretending to be unpaid, so your outstanding list is not polluted by history.
The invoice belongs on the order
Supplier invoices, packing slips and customs paperwork are only useful if they are attached to the thing they relate to.
- Attach files to the order. Drop supplier invoices and shipping documents onto the purchase order where anyone can find them later.
- Comment in context. Leave notes on the order itself, so the reason a quantity changed lives next to the change rather than in an email thread.
- A timeline that attributes. Every event records the staff member who performed it, so the question of who marked an order received has an answer months later.
Internal numbers stay internal
The document that goes to a supplier and the view your buyer works from are not the same thing, and should not contain the same columns.
- Choose the columns on the list. Configure which fields appear on the purchase order list so it shows what your team works from.
- Choose what exports. Control which columns appear on the exported document sent to suppliers, separately from what you see internally.
- Choose what shows during receiving. Hide cost detail from the receiving screen when the person unpacking the pallet does not need it.
Common questions
Can Stockie send purchase orders from my own domain?
You can email purchase orders directly from Stockie with PDF or CSV attachments and your chosen reply-to address. A custom sender address can be configured with our help; contact us to arrange setup. You can also download the files and send them yourself.
Does payment tracking connect to my accounting system?
Payment status is tracked inside Stockie and exports with the purchase order reports. There is no direct accounting sync today.
Who can see cost information?
Column and export visibility settings control which fields appear on the list, on exported documents and during receiving. Access to the app itself follows your Shopify staff permissions.
Related features
Purchase orders
Unlimited POs in your supplier's currency, with per-line tax, custom lines and a full draft to closed lifecycle.
Receiving
Receive in full or part, scan barcodes as stock comes off the pallet, and push the quantities straight into Shopify.
Reports
Stockout, stockout risk, overstocked, dead stock, sales performance, ABC analysis, inventory value and more, all exportable.
See it on your catalogue.
Install Stockie, let it read your sales history, and judge the suggestions against stock you actually know.
14 days free · no credit card at install