Purchase orders, done properly
Unlimited POs in your supplier's currency, with per-line tax, custom lines and a full draft to closed lifecycle.
Start where the work actually starts
Most orders begin as a decision you already made in the replenishment table. Turning that into paperwork should not be a re-keying exercise.
- One click from the buy plan. Select the lines you want and Stockie drafts one purchase order per supplier, with costs, lead times and destinations already filled in.
- Or build one from scratch. Add products by search or barcode, add custom lines for things that are not in your catalogue, and import an order from CSV when a supplier sends you one.
- In the supplier's currency. Each order carries its own currency, so totals are never quietly blended across currencies on the same document.
- Per-line tax and cost adjustments. Set tax rates per line, add freight and other charges, and watch the running cost summary settle as you go.
| Line | Cost | Ord | Recv |
|---|---|---|---|
| Waffle Throw · Oat SUP-WT-114 · Main Warehouse | $34.20 | 240 | 240 |
| Linen Tee · M SUP-LT-M · Southbank | $11.80 | 120 | 80 |
| Cream Cap SUP-CC-OS · Main Warehouse | $6.40 | 80 | 0 |
Draft, ordered, partial, completed, closed
An explicit status machine means the list can tell you what is outstanding without anyone maintaining a spreadsheet of what is where.
- A timeline that names names. Created, edited, marked ordered, sent, received, unreceived: each event records which staff member did it, so a question about an order has an answer.
- Incoming stock visible in Shopify. Mark an order as ordered and the incoming quantities show on your Shopify product pages before the delivery arrives.
- Duplicate and amend. Reorder a past order in one action, or revise one that has already gone out without rebuilding it line by line.
- Archive a finished season. Close orders you are done with so the working list stays about what is actually outstanding.
A document the supplier can act on
Email a branded PDF or CSV directly from the purchase order, or download the files to send yourself.
- Send from Stockie. Choose To and CC recipients, a reply-to address, your message and PDF or CSV attachments. Send a test first and track the delivery on the order.
- Your logo and your addresses. Set the billing and shipping addresses per order and put your own logo on the document.
- Control what the supplier sees. Choose which columns appear on the exported document, so internal margin or cost detail stays internal.
- PDF, CSV and label exports. Export the order as a PDF or CSV, or as a label file to drive barcode printing for the incoming stock.
Common questions
Is there a cap on purchase orders?
No. Purchase orders, suppliers, variants and locations are all unlimited on Pro Plus. There are no per-order counters.
Can a single order deliver to more than one location?
Destinations are set per order, so an order going to two warehouses is raised as two orders. The buy plan does that split for you when the lines span locations.
Does creating a purchase order change my Shopify inventory?
Not while it is a draft. Marking it ordered surfaces the quantities as incoming on your Shopify product pages, and receiving is what actually moves available stock.
Related features
Receiving
Receive in full or part, scan barcodes as stock comes off the pallet, and push the quantities straight into Shopify.
Suppliers
Contacts, currency, lead times, addresses and supplier part codes. Assign by condition, or import straight from your Shopify vendors.
Documents & payments
Payment tracking, supplier invoices, attachments, comments and a timeline that names who did what.
See it on your catalogue.
Install Stockie, let it read your sales history, and judge the suggestions against stock you actually know.
14 days free · no credit card at install